COLLABORATION CONDITIONS FOR COLLECTA 2009
1. General stipulations
The application form is also a contract. The application form must be filled in by the trader or the participant and submitted to the organiser by the application deadline to the following address: GR Inženiring d. o. o., Dunajska cesta 10, p. p. 3558, 1000 Ljubljana. The application form for the participants is legally binding and is valid as an irrevocable agreement. The organiser will not accept application forms with reservations.By signing the application form and contract the participant acknowledges and accepts the exhibition conditions. The organiser reserves the right to decide upon admitting the participant and their exhibits or services to the event.
2. Cancellation of application and contract
In case of cancellation of this contract, the participant undertakes to pay:- 40 % of the price of exhibition space in case of the cancellation of the application form/contract in more than 30 days prior to the opening of the event;
- 100 % of the price of exhibition space in case of the cancellation of the application form/contract in less than 30 days prior to the opening of the event.
3. Confirmation of application and contract
The participation is confirmed when the organiser receives a signed and stamped application form and contract from the participant.4. Payment
The participant undertakes to pay the exhibition space at the prices stipulated and stated in this application form and agreement. The prices in this application form and contract include 20% VAT.Once the application form/contract is submitted to the organiser, the participant receives a pro forma invoice which he should on the whole and without any deduction settle within the term stated on the pro forma invoice. In case the participant fails to pay the invoice in time, the organiser can charge the participant the legal interest for the delay.
5. Cancellation of granted exhibition space
The organizer has a right to reject the application form or to annul the issued confirmation in the following cases:- if during the time of application the Exhibitor is in composition, bankruptcy or liquidation proceedings,
- if the Exhibitor is in debts to the Organiser that arise from the previous exhibitions,
- if the objects which are to be exhibited in the exhibition do not suit the topic of the exhibition.
6. Term and place of event
If the exhibition has to be shifted, if its duration has to be shortened or extended, the exhibitors do not have a right either to cancel the exhibition or to claim indemnity.If the exhibition cannot be performed for the reasons beyond the control of the organiser (force majeure, strike, etc.), the organiser may require the participant pays up to 25 % of the price of the exhibition stand. However, the organiser is not entitled to such a right, if he himself is responsible if the event is not realized.
7. Installation and dismantlement
Installation and dismantlement should be registered prior to their beginning. The installation and dismantlement terms stated in the Participants’ manual should be strictly observed. If the dismantlement term is exceeded, the organiser is entitled to dismantle the exhibition stand (pavilion) at the expenses and risk of the participant. Once dismantlement is finished, the exhibitor has to restore the exhibition stand. When setting up the exhibition stands and equipping them both during the installation and dismantlement, the participant or the company which sets up their exhibition stand should act in accordance with:- the regulations on safety and health at work,
- the regulations on fire safety,
- the technical regulations and standards,
- the general conditions of work on the exhibition grounds,
- the organiser’s instructions.
8. Warranty and insurance
The organiser cannot be held responsible for damage, loss, destruction, or theft of the participant’s property or the property of the company setting up their exhibition stand (e.g. exhibits, equipment, etc.), their staff and third parties, nor for damage occurred to the participant or the company setting up their exhibition stand, their staff and third parties, caused by fire, storm, hail, strokes of lightning, breakage, water outflow, theft, or for whatever other reason. The organiser will not be held responsible for damage, loss, destruction or theft of the property of or injury to a third party, caused by the participant or the company setting up the exhibition stand at the stand itself or on the exhibition grounds. The participant and the company setting up their exhibition stand obtain the corresponding insurances at their own expense.The participant or the company setting up the exhibition stand will be held responsible for the damage or injury caused to the Organiser and/or to a third party present at the exhibition stand or the exhibition grounds, either by himself or by his staff.
The organiser does not assume any warranty for the vehicles left on the fairgrounds or parking place by the participant, his employees or people authorized by him or by the company setting up the exhibition stand.
There is no warranty for the correctness of the inscription in the event catalogue (i.e. typographical and form errors, incorrect translation, no inscription, etc.).
The participant is not allowed to give away the granted exhibition stand or advertising space or parts of them to any third person.
In case of violation the organiser reserves the right to charge the participant an additional 100 % of the price of the granted exhibition stand or advertising space.
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